Children's Sanctuary, Inc

Governing Board

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BOARD BY LAWS

NOT-FOR-PROFIT STATEMENT

CONFLICT OF INTEREST

OFFICERS AND DIRECTORS

DESCRIPTION AND RESPONSIBILITIES

HOW TO BECOME A BOARD MEMBER

 

 

 

 

 

 

 


BOARD BY LAWS

I.

ESTABLISHMENT OF THE BOARD OF DIRECTORS

 

There is hereby created a Board of Directors to be known as the Children's Sanctuary, Inc. Board of Directors. The Board shall be comprised of seven or more volunteers from the community who are interested in the welfare of troubled children and families.

The Children’s Sanctuary Board shall meet every third month at a pre-determined location in Indiana or Ohio, or other specified location to review and approve programs, procedures, budgets and expenditures, and the general operation of the agency.

II.

NOT-FOR-PROFIT STATEMENT

 

Children’s Sanctuary, Inc. is a not-for-profit child-placing agency. The primary function of the organization is to provide therapeutic foster care and case management services to neglected, abused, and emotionally disturbed children. In providing these services, the organization operates according to the following guidelines:

 

A.

Children’s Sanctuary, Inc. is organized exclusively for charitable and educational purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 501 (c) (3) of the Internal Revenue Code, or corresponding section of any future tax code.

 

B.

No part of the net earnings of Children’s Sanctuary, Inc. shall insure to the benefit of, or be distributed to its members, trustees, officers, or other private persons. The organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in the purpose clause hereof. No substantial part of the activities of Children’s Sanctuary, Inc. shall be the carrying on of propaganda, or otherwise attempting to, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office. The organization shall not engage in activities not permitted for an organization exempt from federal income tax under section 501(c) (3) of the internal Revenue Code, or corresponding section of any future federal tax code. The organization shall not engage in activities not permitted for an organization, contributions to which are deductible under section 170 (c) (2) of the Internal Revenue Code, or corresponding section of any future federal tax code.

 

C.

Upon the dissolution of Children’s Sanctuary, Inc., assets shall be distributed for one or more exempt purposes within the meaning of section 501 (c) (3) of the Internal Revenue Code, or corresponding section of any future federal tax code. Or its assets shall be distributed to the federal, state, or local government, for a public purpose.

Any such assets not disposed of shall be disposed of by the Court of Common Pleas of the county in which the principal office of the organization is then located. Said assets shall be disposed exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.

Note: Section C relates too and supercedes Section XIII. Distribution of Assets on dissolution or Liquidation.

III.

THE BOARD

 

The Board of Directors shall review, make recommendations, and approve all areas concerning programs and policies as they relate to the general care and treatment of the children placed in Sanctuary foster homes. The Board is the authority for ensuring compliance with the requirements of the public agency’s administrative regulation and federal, state and local law.

The Board shall approve the mission statement delineating the purpose, objective, and scope of services to be provided and approve an intake policy specifying type of child to be accepted in care.

The Board shall recruit and appoint the Executive Director. The Board shall obtain a complete background and criminal history check of the Executive Director prior to his or her appointment and annually thereafter. The Board shall assist the Executive Director in communicating both physical and program needs to the community.

The Board shall review the agency’s policies and programs and the Executive Director annually. It shall randomly inspect several foster homes at a time when the children are present and make written recommendations to the Executive Director. This inspection and any recommendations will be noted in the minutes of the next scheduled Board meeting.

The Board shall review and approve the annual budget, and expenditures from surplus revenue and unspecified donation funds.

 IV.  VOTING
 

Voting shall be by simple majority. Any majority constitutes a quorum. The President or Acting President will have one vote and a casting vote when the meeting is equally divided on any question.

V.

DUTIES OF OFFICERS

 

Each officer and member shall serve a term of two years commencing on January 1 of each year and shall serve until his or her successor is appointed or he or she is re-appointed.

VI.

PRESIDENT

 

The President shall preside at all meetings of the Board. The President shall have, besides one ordinary vote, a casting vote when the meeting is equally divided on any question. In the absence of the President, another board member will be chosen by a consensus of the members present, to act as President.

The President shall notify the public agency office responsible for licensing and monitoring the private placing agency whenever there is a change in the directorship of the agency.

VII.

FIRST VICE PRESIDENT, SECOND VICE PRESIDENT , OR ACTING VICE PRESIDENT

 

The First or Second Vice President will serve in the absence of the President, or an Acting President shall be chosen by a consensus of the members present and serve in the absence of the President or Vice Presidents.

VIII.

SECRETARY/TREASURER

 

The Secretary/Treasurer shall keep a written record of all the proceedings and accounts of the Board. The Secretary/ Treasurer shall have charge of such papers and documents as shall be entrusted to him or her by the President. At each meeting the Secretary/Treasurer shall present for approval or correction, the minutes of the previous meeting and a report of finances. The Secretary shall prepare an annual report to be presented to the Board and the Executive Director.

IX.

COMMITTEES

 

The President may appoint special committees to assist and advise the Executive Director in areas such as policies, programming, fund raising, and public relations.

X.

NOMINATING COMMITTEE

 

The President shall appoint a nominating committee annually to review the Board membership. The committee shall present names of prospective Board members to the Board and the Executive Director. The nominating committee shall prepare a slate of officers to be presented to the Board for approval at the January meeting with elections being held every second year, or as needed, to fill vacancies.

XI.

ORIENTATION OF NEW BOARD MEMBERS

 

Following notification of Board membership, a new Board member will be given an orientation of Children's Sanctuary, Inc. and his or her duties as a Board member by the President of the Board and the Executive Director. This orientation will take place within thirty (30) days following the appointment and will be noted in the minutes of the next Board meeting. This orientation will include a tour of the administrative offices, several foster homes, a review of policies and programs, and a description of Board organization and responsibilities.

XII.

EXECUTIVE DIRECTOR

 

The Executive Director is appointed by the Board of Directors to manage the foster care and family services programs of Children's Sanctuary, Inc. The Executive Director is responsible for the care and protection of all the children residing in Sanctuary foster homes, for the hiring, training, and supervision of social workers and support staff, and for the efficient management of the financial and physical resources of the agency.

The Executive Director serves as a non-voting member of the Board of Directors and answers to the Board of Directors for the operation of Children's Sanctuary, Inc. The Executive Director or his or her designate attends all Board meetings and keeps Board members informed in all aspects of the operation and needs of the agency. The Executive Director submits any changes in programs or budgets to the Board of Directors for approval.

XIII.

DISTRIBUTION OF ASSETS ON DISSOLUTION OR LIQUIDATION

 

Children's Sanctuary, Inc. is a not-for-profit social services agency and, as such, has no shareholders. The Board of Directors is a voluntary governing body formed to uphold the public trust by monitoring the general operation, maintaining the mission, vision, focus and objectives of the agency, assisting with public relations and fund-raising, and serving as an appellant body for clients and the public.

In the event of cessation of operation, the Board of Directors will oversee the distribution and liquidation of all assets, including funds, buildings, and equipment, and payment of all outstanding debts or claims. Any remaining funds or assets will be disposed according to paragraph C, Section II above.

XIV.

CONFLICT OF INTEREST

 

Children's Sanctuary, Inc. Board Members shall not

 

 

 

Use their position as a Children’s Sanctuary Board Member to obtain private gain, employment, or advantage for themselves, a relative, or an entity in which they have a present or potential financial interest.

 

 

 

Disclose or use confidential information related to the operation of Children’s Sanctuary, Inc., that is not generally available to the public, .for their own or another person’s financial benefit.

 

 

Disclose or use confidential information including medical information regarding a foster child, foster parent, staff member, or other client of Children’s Sanctuary, Inc.

 

 

 

Participate in or influence any transaction with Children's Sanctuary, Inc. or its Board of Directors, if they know that a relative, friend, or associate has a substantial financial interest in the transaction.

 

 

 

Use Children’s Sanctuary, Inc. funds, time, or equipment for personal gain.

 

 

 

Participate in, vote on, influence or attempt to influence an official decision of Children's Sanctuary, Inc. or its Board of Directors if they, or the business they are associated with, have a financial interest or can potentially benefit from the matter, unless the interest or benefit is incidental to their position or would normally accrue to them in their profession or occupation.

 

 

 

Participate in any matter as a Children's Sanctuary, Inc. board member which will affect the financial interests of an individual or organization with which they are negotiating future employment.

 

 

 

Authorize or request another person on their behalf to perform an act prohibited by the Children’s Sanctuary, Inc. Board of Directors By-Laws and this Conflict of Interest provision.

 

 

 

The above Conflict of Interest provision is based on the Government Ethics Code – Conflict of Interest: www.opacnmi.com/ethics_conflict.html.  This is not the complete code, but only that which substantially relates to the Children’s Sanctuary, Inc. Board of Directors.

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Officers and Directors

Board of Directors

Positions

Kathy Gallup  Member: President
Steve Bulmahn Member: Vice President
Jim Keckler Member: Secretary/Treasurer
Mary Lou Baney Member
John Flanagan Member
Cari Foss Member
Akenya Cooper Member
Brenda Wylie Res-Care Liaison
Agency Directors Positions
Roberta Henry Baker, MSW Executive Director
Millie McDonald, BA Program Director (Northern Indiana)
  Program Director (Southern Indiana)
Marti Mays McClure, B.S. Program Director (Ohio)

To contact a Board Member, call Rebekah Hisner at 800.792.9581 or email rhisner@rescare.com

 

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Description and Responsibilities

The Children's Sanctuary Board is comprised of volunteers from the community who represent the community's interest in the care and treatment of children in out-of-home placement. The Board reviews and approves all areas concerning programs and policies of Children's Sanctuary and the care and treatment of the children placed in Sanctuary foster homes. The Board reviews and approves the annual budget and expenditures from surplus revenue and unspecified donation funds. The Board assists the Executive Director in communicating physical and program needs to the community.

The Board

Is comprised of seven or more volunteer members.

Meets four times a year or more often as needed.

Maintains written documentation of each meeting.

Is the governing authority for ensuring compliance with the requirements of the public agency’s administrative regulation and federal, state and local law.

Approves the mission statement delineating the purpose, objective, and scope of services to be provided.

Approves Intake policy specifying type of child to be accepted for care.

Recruits and appoints the Executive Director.

Assures that a complete background and criminal history check of the Executive Director is obtained prior to his or her appointment and annually thereafter.

 

 

 

 

 

 

 

 

How To Become a Board Member

The Children's Sanctuary, Inc. Board of Directors may add or fill vacancies annually.  If you reside in Indiana or Ohio, and you are interested in becoming a member of the Children's Sanctuary, Inc. Board of Directors, contact Rebekah Hisner 800-792-9581

 

 

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